The President's Management Agenda
The President's Management Agenda (PMA) is the President's strategy for improving the management and performance of the federal government. The Department has made substantial progress on each of the five government-wide PMA initiatives, as well as on the two additional initiatives for which State plays a key role. Each quarter, the Office of Management and Budget (OMB) releases an executive scorecard, which rates progress and overall status in each of the President's Management Agenda initiatives. The progress and status ratings use a color-coded system that is based on criteria determined by OMB and used by all agencies. Agency performance in specific areas is rated on the grading scale of red, yellow, and green. For more information on the PMA and the executive scorecard, please visit www.whitehouse.gov/results/.
The Department achieved green scores for progress on implementing each of the five government-wide PMA initiatives. With respect to overall status, the Department has made significant improvements in several areas, with the status scores for Strategic Management of Human Capital, Improved Financial Performance, and Budget and Performance Integration now at green. For the PMA initiatives in Competitive Sourcing, E-Government, and Federal Real Property Asset Management, the Department is currently at green for progress and yellow for status. E-Government went from green to yellow on status for the Fourth Quarter of FY 2005 because State did not meet e-Gov criteria on operations optimization and secure systems.
In addition, OMB designated the State Department as the principal implementing partner for the PMA initiative on a Rightsized Overseas Presence and Congress mandated the creation of the Office of Rightsizing the U.S. Government Overseas (M/R) within the Department. The Rightsizing initiative is now at green for progress and green for status. This initiative moved to double green because the Department: (1) established and implemented a rightsizing review process for all posts overseas; (2) focused on linking staffing to mission goals; (3) minimized duplication and promoted shared services and outsourcing; (4) established the Capital Security Cost Sharing program to have agencies pay pro-rata share of embassy construction costs; (5) established a strategic architecture for the regionalization and centralization of State Department support services, including the opening of the Frankfurt Regional Center; and (6) established an Office of Rightsizing to coordinate internal State and interagency rightsizing efforts. Our next challenges are to strengthen the rightsizing mechanisms now in place and systematically quantify outcomes and results.
The State Department develops its PMA performance goal milestones, which are integrated into Strategic Goal 12: Management and Organizational Excellence, through an annual deliberative process. This includes both agency initiative owners and OMB. Participants owning the PMA initiatives detail where they would be "Proud To Be" within one year, and then coordinate with OMB examiners to strategize how to best accomplish their goals through quarterly progress. OMB reviews this progress and issues its PMA government-wide scorecard summary. The Department, in consultation with OMB's International Affairs Division, fully articulated its "Proud To Be" goals for the third year of the PMA in August 2005.
The Stoplight Scoring System
OMB assesses agency progress and status for each PMA initiative. OMB's scorecard employs a simple scoring system common today in well-run businesses. Scoring is color-coded as follows:
Score | Progress | Status |
---|---|---|
Green | Implementation is proceeding according to plans agreed upon with the agency | The Agency meets all of the scorecard standards for success |
Yellow | Some slippage or other appropriate issues require the agency to adjust operations to achieve objectives within timeframes | The agency meets all the scorecard standards for success but some areas could slip absent management intervention |
Red | Initiative is in serious jeopardy; realizing objectives is unlikely absent significant management intervention | The agency demonstrates any one of a number of serious flaws listed in the standards for success |
The following is a brief overview of the Department's overall PMA progress:
STRATEGIC MANAGEMENT OF HUMAN CAPITAL | |
Progress: ![]() |
Status: ![]() |
Goal
Progress
Upcoming Actions
|
IMPROVED FINANCIAL PERFORMANCE | |
Progress: ![]() |
Status: ![]() |
Goal
Progress
Upcoming Actions
|
COMPETITIVE SOURCING | |
Progress: ![]() |
Status: ![]() |
Goal
Progress
Upcoming Actions
|
BUDGET AND PERFORMANCE INTEGRATION | |
Progress: ![]() |
Status: ![]() |
GOAL
Progress
Upcoming Actions
|
EXPANDED ELECTRONIC GOVERNMENT | |
Progress: ![]() |
Status: ![]() |
GOAL
Progress
Upcoming Actions
|
FEDERAL REAL PROPERTY AND ASSET MANAGEMENT INITIATIVE | |
Progress: ![]() |
Status: ![]() |
GOAL
Progress
Upcoming Actions
|
Right-Sized Overseas Presence
The President has emphasized the importance of security, efficiency, and accountability in U.S. Government staffing overseas by identifying Rightsizing as part of the President's Management Agenda. Rightsizing is ensuring that the mix of U.S. Government agencies and personnel overseas is appropriately aligned with foreign policy priorities, security concerns, and overall resource constraints. OMB is leading this PMA initiative. It is included in this report due to its importance to the Department of State.
RIGHT-SIZED OVERSEAS PRESENCE (OMB LEAD) | |
Progress: ![]() |
Status: ![]() |
GOAL
Progress
Upcoming Actions
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