System of Records Notices

The Privacy Act of 1974 establishes safeguards for the protection of certain records, which the federal government collects and maintains on United States citizens and aliens lawfully admitted for permanent residence.  The Privacy Act only pertains to information that is maintained in a system of records (hereinafter called "system"), while a "record" is an item of information about an individual, including his or her name or some other identifier.  A "system of records" is distinguished from other kinds of personal records in that a record in the system is retrieved by an individual's name or other personal identifer.

Agencies are required to publish notices describing the existence and nature of a new or revised system in the Federal Register and to review and update these System of Records Notices (SORNs) biennially as necessary.  A SORN is intended to inform the public of:

  1. what kinds of personal information federal agencies maintain,
  2. how agencies limit the uses and disclosures of the information to only those compatible with the purpose for which the information was collected, and
  3. how an individual might request access or seek redress to their information. 

Board of Appellate Review Records. STATE-02
Bureau of Economic and Business Affairs Contact List. STATE-03
Child Care Subsidy Program Records. STATE-32
Communications Personnel Training Records. STATE-57
Confidential Statement of Employment and Financial Interests Records. STATE-04
Congressional Correspondence Records. STATE-43
Congressional Travel Records. STATE-44
Contractors Records. STATE-45
Coordinator for Combatting Terrorism Records. STATE-06
Country Clearance Records. STATE-77
Cryptographic Clearance Records. STATE-07
Cultural Property Advisory Committee Records. STATE-63
Digital Communication and Outreach. State-79
Educational and Cultural Exchange Program Records. STATE-08
Electronic Media Photographers Records. STATE-66
Employee Contact Records. STATE-40
External Research Records. STATE-10
Extradition Records. STATE-11
Family Advocacy Case Records. STATE-75
Family Liaison Office Centralized Data Bank of Family Member Skills and Direct Communication Network Records. STATE-50
Fine Arts Records. STATE-46
Foreign Assistance Inspection Records. STATE-48
Foreign Service Employee Locator/Notification Records. STATE-12
Foreign Service Grievance Board Records. STATE-13
Foreign Service Institute Records. STATE-14
Garnishment of Wages Records. STATE 61
Global Financial Management System. STATE-73
Human Resources Records. STATE-31
Identity Management System (IDMS). STATE-72
Information Access Programs Records. STATE-35
Integrated Logistics Management System. STATE-70
Intelligence and Research Records. STATE-15
International Conference Delegates Records. STATE-16
International Narcotics and Law Enforcement Affairs (INL) Personnel Records (INLPR). STATE-74
International Organizations Records. STATE-17
Labor Attache Records. STATE-18
Law of the Sea Records. STATE-19
Legal Adviser Attorney Employment Application Records. STATE-20
Legal Case Management Records. STATE-21
Medical Records. STATE-24
Munitions Control Records. STATE-42
Network User Account Records. STATE-56
Office of Foreign Missions Records. STATE-81
Office of Freedom of Information, Privacy and Classification Review WAE Re-employed Annuitants and Contractor Records. STATE-51
Office of Inspector General Time Sheet System. STATE - 67
Office of the Coordinator for Reconstruction and Stabilization Records. STATE - 68
Office of the Inspector General Investigation Management System. STATE-53
Official Gift Records and Gift Donor Vetting Records. STATE-80
Overseas Citizens Services Records and Other Overseas Records. STATE-05
Parking Permit and Car Pool Records. STATE-52
Passport Records. STATE-26
Personal Property Claims Records. STATE-27
Personal Services Contractor Records. STATE-76
Personality Cross Reference Index to the Secretariat Automated Data Index Records. STATE-28
Personality Index to the Central Foreign Policy Records. STATE- 29
Personnel-Payroll Records. STATE-30
Post Capabilities Database (PCD). STATE-71
Prefatory Statement of Routine Uses
Procurement Career Management Information System. STATE-58
Protocol Records. STATE-33
Public Notice on Integration of USIA & ACDA Records
Records Maintained by the Office of Civil Rights. STATE-09
Records of the Bureau of Public Affairs. STATE-22
Records of the Domestic Accounts Receivable Tracking System. STATE-23
Records of the Office of Citizen Exchanges. STATE-62
Records of the Office of White House Liaison. STATE-34
Records of the Office of the Assistant Legal Adviser for International Claims and Investment Disputes. STATE-54
Refugee Case Records. STATE-59
Risk Analysis and Management Records. STATE-78
Rover Records. STATE-41
Security Records. STATE-36
Senior Personnel Appointments Records. STATE-47
Service Contributors Records. STATE-64
Skills Catalogue Records. STATE-49
Speaker/Specialist Program Records. STATE-65
Translators and Interpreters Records. STATE-37
Vendor Records. STATE-38
Visa Records. STATE-39
WebMove Records. STATE-69
World Military Expenditures and Arms Transfers Mailing List. STATE-55