Privacy Impact Assessments

The E-Government Act of 2002 requires federal agencies to conduct a Privacy Impact Assessment (PIA) for any information electronic collections and information technology (IT) systems that contain personally identifiable information (PII).  A PIA is an analysis of how information is handled to:

  1. ensure handling conforms to applicable legal, regulatory, and policy requirements regarding privacy,
  2. determine the risks and effects of collecting, maintaining, and disseminating PII in a system, and
  3. examine and evaluate protections and alternative processes for handling information to mitigate potential privacy risks.

The PIA is also a way the Department maintains an inventory of its PII holdings, which is an essential responsibility of any agency's privacy program.  For systems that collect information from or about the public, the PIA is posted on the Department's website as notice to the public of the existence and character of the system.

Action Request System (ARS)
Adoptions Tracking Service (ATS)
American Citizen Services (ACS)
Automated Biometric Identification System (ABIS)
Automated Cash Register System (ACRS)
Biometric Check (BioCheck)
Case Management (CM)
Consular Affairs Domestic Support Suite (CADSS)
Consular Affairs Enterprise Service Bus (CAESB)
Consular Affairs Legal System_CALS
Consular Consolidated Database (CCD)
Consular Data Information Transfer System (CDITS)
Consular Electronic Application Center (CEAC)
Consular Lookout and Support System (CLASS)
Consular Task Force (CTF)
Contact Database
Content Management System (CMS)
DOS Email Systems
Defense Export Control and Compliance System (DECCS)
Defense Trade Application System (DTAS)
Department of State SharePoint Services
Department-wide Social Media PIA
Diplomatic Clearance Application System (DCAS)
Diplomatic Security Business Process Management System (BPMS) PIA
Diplomatic Security Evidence and Property System (DSEPS)
Diversity Visa Information System (DVIS)
Document Authentication Request Tracking Services (DARTS)
Document Imaging System (DIS)
Domestic Accounts Receivable Tracking System (DARTS)
ECA Program Management and Outreach System (ECA-PMOS)
Electronic Diversity Visa (eDV)
Electronic Document Processing (eDP)
Electronic Medical Record System
Electronic Passport Application Form Internet Website
Electronic Visa Application Form (EVAF)
Embassy Rangoon Guest Identification Network (ER-GIN)
Event Brite
Financial Disclosure Management System (FDM)
Florida Regional Center Regional Online Recruitment Platform (WHAFRCeRecruit)
Foreign Affairs Retirement and Disability System (FARADS)
Foreign Service Officer Test (FSOT)
Front End Processor (FEP)
Gateway-to-State (GTS)
Gift Registry PIA
Global Financial Management System (GFMS)
Grants Database Management System (GDMS)
Holocaust Deportation Claims Tracking System (HDCTS)
Human Resource Network (HRNet)
Human Resources INTERNational Connections (IC)
IIP Cloud
IIP Program Management and Outreach System (IIP-PMOS )
Identity Management System (IDMS)
Immigrant Visa Information System (IVIS)
Immigrant Visa Overseas (IVO) System
Independent Name Check (INK) System
Integrated Biometric System (IBS)
Integrated Personnel Management System (IPMS)
International Parent-Child Abduction (IPCA) System
Investigative Management System - Unclassified (IMS-U)
Language Services Job Tracker
Language Services Management System (LSMS)
Management Information System (MIS)
Mishap Reporting System (MRS)
OIG-Case Management System
Office of Inspector General - Investigative Management System (OIG-IMS)
Online Passport Lost and Stolen System (OPLSS)
Online Passport Status Service (OPSS)
Overseas Security Advisory Council (OSAC)
Paper Check Conversion System (PCC)
Partners and Donors Vetting System (PDVS)
Passport Application Management System (PAMS)
Passport Information Electronic Records Systems (PIERS)
Passport Lookout Tracking System (PLOTS)
Passport Record Imaging System Management (PRISM)
Post Capabilities Database (PCD)
Pre Immigrant Visa Overseas Technology (PIVOT)
Public Affairs Web Services (PAWS)
Refugee Processing Center - General Support System (RPC-GSS)
Refugee Processing Center General Support System (RPC - GSS)
Remote Data Entry System (RDS)
Retirements Record Systems (RRS)
Risk Analysis and Management (RAM)
SHEM's Risk Management System (SRMS)
Security Incident Management Analysis System (SIMAS)
Security Management System-enterprise (SMSe)
Security Records Tracking System (SRTS)
Smart Traveler Enrollment Program (STEP)
State Department Reception Tours (SDRT)
State Messaging and Archive Retrieval Toolset ( SMART)
Student Training Management System (STMS)
The Museum System (TMS)
The Office of Foreign Missions Information System (TOMIS)
Tracker II (TRKR II)
Tracking Responses and Inquiries for Passports (TRIP)
Travel Document Issuance System (TDIS)
Visa Opinion Information Service (VOIS)
Visa Request System (VRS)
Visitor Access Control System - Domestic (VACS(D))
Waiver Review System (WRS) (subsystems: JWOL, ISCS)